Terms & conditions for Trade Exhibition to be held at 57th Maharashtra State Dental Conference
24h &25th November 2018
Venue: Oxford Golf Resort, Bavdhan, Mumbai - Bengaluru Highway, Pune

  1. The timings for the Exhibition will be from 9.30 am. To 5.30 pm on 24h &25th November 2018 (Saturday & Sunday) without any break
  2. The Exhibition area will be handed over to all trade participants on 24th November 2018 at 8.30 am onwards and the vacant possession of respective Stalls as per Standard format will be handed over to exhibitors to set up their stalls
  3. The exhibitors are expected to vacate the stalls on Sunday 25/11/2018 latest by 8.00 pm
  4. On Saturday, the exhibition area will be locked &sealed under the seal of Chairman - Trade exhibition Committee in the presence of exhibitors. The area &the seal will be opened on Sunday at 9.00 am again in the presence of exhibitors. Hence all exhibitors are expected to remain present on both the occasions.
  5. Exhibition stalls (9 sqm) with basic amenities viz., partition in octagonal system with Laminated panels, maxima fascia 3mtr height, 1 table, 2 chairs, 1 dustbin, 3 spot lights, 1 plug point &new synthetic carpet within the stall
  6. One electrical point will be provided per Stall, if any exhibitor wishes to have more than 1 point, they should inform the Chairman Trade Exhibition Committee 8 (Eight) days in advance. Any on the spot requests for additional electrical points cannot be catered to. All additional electrical points will be charged at actuals on pro rata basis.
  7. The COC has planned to install few CCTV cameras at strategic locations, if any exhibitor wishes to have CCTV camera installed for his own stall, he should inform 8 days in advance. Any additional/ individual CCTV cameras installed will be charged extra, please contact Chairman Trade Committee well at least. 15 days in advance if you wish to avail this service. The COC is planning to appoint few Security Personnel at strategic locations but they are for Security of the exhibition area in general and will not be responsible for any incidence of theft at individual stall. Hence Exhibitors can take the required Individual Insurance coverage if they wish rom Insurance provider of their choice
  8. The COC will be insuring the Trade exhibition area in general against Fire, Riots, Terrorist activities, Rowdyism and against all kind of natural calamities, however the responsibility of insuring the individual stall, the contents therein&insurance for human resources working in the stall is that of individual Traders &COC will not be responsible for any kind of loss or damage to the contents and human force working thereunder
  9. Exhibitors are requested to go through the layout &select the appropriate stall carefully as no changes can be made once the stall/s are selected & finalized
  10. The possession of stalls will be handed over strictly against the full payment that has been received on or before due date mentioned in your order form
  11. Due to Security reasons &as per rules and regulations of Oxford Golf Resort a gate pass is required to transport in &transport out any material. Exhibitors are requested to collect both these passes on time from Chairman Trade &Exhibition Committee
  12. It is the traders' duty to pay any taxes if applicable for transport, octroi etc and the COC in no way is responsible for the same
  13. Exhibitors who wish to avail accommodation at the venue are requested to contact Dr. Sunny Shah; Chairman Accommodation Committee on-+919326294484 / e- mail -sunnydentalplanet@gmail.com for accommodation at special rates as is being offered to our delegates
  14. Any dispute about the Trade Exhibition will be resolved as per the constitution of Indian Dental Association
  15. Any payments made towards the reservations of stall/s at the trade exhibition cannot be refunded under any circumstances